After all the codes are inserted in the main document, it’s time to perform the merge. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages.

Tech support scams are an industry-wide issue where scammers trick you into paying for unnecessary technical support services. You can help protect yourself from scammers by verifying that the contact is a Microsoft Agent or Microsoft Employee and that the phone number is an official Microsoft global customer service number. Merge to E-Mail is unavailable if you have not selected your default email program. Choose the To merge field, the subject, and whether to send as text, HTML, or as an attachment. When you send as an attachment, the email has no body text, but the message is sent as an attached document.

Mail Merge - A free, 10 minute, video-based training. Insert mail merge fields. Create and print labels using mail merge. Use mail merge to personalize letters for bulk mailings. Use mail merge to send bulk email messages. Do you have a question about Word mail merge that we didn't answer here? Post a question in the Word community forum. By Faithe Wempen. After all the codes are inserted in the main document, it’s time to perform the merge. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages. The Excel spreadsheet to be used in the mail merge is stored on your local machine. Changes or additions to your spreadsheet are completed before it's connected to your mail merge document in Word. For more information, see Prepare your Excel data source for mail merge in Word. Connect and edit the mailing list. Connect to your data source.

Which is better? It depends. How sure are you that you’ve set up the merge correctly? You should merge to a new document the first time you run a new merge to make sure that it works the way you intended. But if you are running the same merge repeatedly (such as sending out the same form letters every month to the same people), it’s fine to merge directly to the printer.

You can preview the merge results without having to create a whole new document. Just choose Mailings→Preview Results. Then use the arrow buttons in the Preview Results group to move between results pages.

Merge to a new document

To merge to a new document, follow these steps:

On the Mailings tab, click Finish & Merge. A menu opens.
Click Edit Individual Documents.
(Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.
Click OK. The new document is created.
Print and save the new document as you would any document, and then close it.
Save your merge main document for later reuse if desired.

Merge to a printer

To merge to a printer, follow these steps:

On the Mailings tab, click Finish & Merge. A menu opens.
Click Print Documents.
(Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.
Click OK.
In the Print dialog box, specify any print options as needed.
Click OK.
Choose printing options and complete the printing.

Send merged email messages

To merge to a printer, follow these steps:

On the Mailings tab, click Finish & Merge. A menu opens.
Click Send Email Messages.
Open the To: drop-down list and select the field that contains the recipients’ email addresses. This field might or might not have been inserted in the message.
In the Subject line box, type the desired message subject.
(Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.
Click OK. The messages are sent using your default email application (probably Microsoft Outlook).

The most common thing to mail merge in Word 2013 is the standard, annoying form letter. However annoying it is, knowing how to create one will come in handy. Here’s how you start that journey:

1Start a new, blank document.

You can do it from the ribbon or just press Ctrl+N. Either way, you get the same screen.

2On the Mailings tab, from the Start Mail Merge group, choose Start Mail Merge→Letters.

This will give you the necessary format.

3Type the letter.

You’re typing only the common parts of the letter, the text that doesn’t change for each copy you print.

4Type the fields you need in ALL CAPS.

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Type in ALL CAPS the text to be replaced or customized in your document. Use short, descriptive terms.

You can insert a PrintDate field in the document. That way, the documents all have today’s date on them when they print.

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5Save the main document.

Ms Outlook

If you already saved the document as you were writing it, give yourself a cookie.

After you create your letter, the next step is to create or use a recipient list.